Base Rental Terms
Rental Fee
- $2,500 per day of the performance
- $250 additional per hour for the use of the theatre for any rehearsal time not on the day of event
- $350 and up Insurance Fee, if applicable (must be approved)
- Additional Crew is $10/hour per person, up to 10 hours a day
- Additional class rooms are $500 for the first one, $250 for any additional after that
- Rental fee includes: use of theatre, dressing rooms, theatre lights, sound, projector and theatre Technical Director (TD). Renter agrees to pay 30/hr overtime for TD any day that exceeds 10 hrs.
- Payment is non-refundable
- Balance of payment may be taken out of Net Box Office Receipts (if ticketed amount exceeds the rental balance)
- ONLY FOR TICKETED EVENTS
- Final settlement of any extras will be settled no longer than 7 days from close of the event.
Box Office
If ticketing is required, OvationTix and Madison Theatre Box Office will be required to be used. No outside ticketing agents will be allowed. House Manager will be supplied by Madison Theatre for event. Renter is required to supply their own ushers for their event. Theatre can supply ushers upon request, at renters’ expense of $30 per person.
The Theatre will pay out renter after event (subtracting any fees that might still be owed to Molloy College as long as ticket sales exceed the amount owed). Box Office payouts to renter may be paid 14 days after event but may occur sooner.
Security Deposit
Refundable security deposit of $2,000 will be due on the signing of this contract. Security deposits are required for all events where Theatre is not handling ticketing for the event. Final settlements and security deposit will be returned no later than 14 days from the end of the event.
Theatre Crew
Renter is required to use our House Theatre light, sound operators and Fly man (if applicable) at the rate of $20 per hour, or day rate of $160/day. Overtime will be $30 per hour after 10 hrs. Operators will work within the Producer’s specification. Theatre can supply additional crew at the Producer’s request at the rate of $10 per hour. Overtime will be $20 per hour after 10 hrs.
Merchandise
Renters are allowed to sell merchandise at their own expense. Theatre is allowed to have sponsor material and its merchandise for sale at Theatre’s expense during these events, as well.
Hospitality
Theatre has the solo right to set up catering and food service for purchase. No outside food service is allowed.
Security
Molloy College has 24-hour security on the campus. If at Renter’s request or if Molloy College deems that additional security for this event is necessary, the Theatre will supply at Renter’s expense ($200/day per person). No outside security companies are allowed on campus. Molloy is a “Firearm Free” campus and will not allow any on the college site.
Theatre Access
Theatre will be available at 8 a.m. each morning until 11 p.m. If the Theatre is required outside these hours, Renter will pay $250 per hour additional overtime for use of the space. Overtime is accrued in 30-minute segments at $125 per half-hour and will be accessed after a 5-minute grace period. The day begins with doors open to doors locked and will be calculate as such.
Additional equipment
Renter is allowed to rent, hang or add any additional equipment at their expense and use in the Theatre for their event.
Janitorial and Exit
Renter agrees to return Theatre to it’s original condition as was received from Theatre and have each room broom-swept clean. Any failure will result in lost of security deposit and up to $600 for cleaning.
Insurance
Renter shall supply liability insurance naming Molloy College Madison Theatre, it’s officers, trustees, employees and agents as an additionally insured to the requires listed below. Renter has the option to purchase Liability Insurance through Molloy College. This fee will be due on signing.
All insurance shall be approved by Molloy College insurance representative.
Sponsorships
Any and all Corporate Sponsorships associated with the event must be cleared by Molloy College and Madison Theatre 90 days prior to the event to avoid conflict of interest and any conflict with the college’s overall mission. Molloy College reserves the right to reject any sponsorship that they feel is objectionable.
Right to Cancel
Renter has the right to cancel at no expense 120 days prior the event. If within 120 days, the Renter will wave it’s right of refund to the deposit mention above.
Educational
Renter will make every effort to engage Molloy Students for additional hiring or volunteer positions for the event.
** To book any rentals please fill out the application below and contact us to schedule an appointment